2025 National Child Nutrition Conference

Refund and Cancellation Policy

There are no refunds. As a courtesy, you may transfer like registrations to another employee within your organization. The deadline for transfer requests is March 28, 2025. Transfer requests after this date will incur a $25.00 administrative fee through April 11th. Onsite transfer requests will incur a $50.00 administrative fee. 

Registrations will not be confirmed until payment is received. Payments must be received by the payment due date. If payment is not received by the payment due date, the registration will be cancelled. 

The deadline to make changes to pre and post conference sessions is March 28, 2025. Transfers from preconference sessions to post conference sessions and vice versa are not allowed. 

Waitlists will be available for pre and post conference sessions. Invoices must be paid in full before you can be registered for a waitlisted spot.

View the full Attendee Policy here.

If you have any questions, please contact us at 512-850-8278 or email us at nca@cacfp.org and we will be happy to help.

Conference Registration Instructions

Step One: Verify the membership status of each person you are registering. 

*Reminder, to receive the member discount, each attendee must have a membership with the National CACFP Sponsors Association. Any non-member registered as a member will automatically receive an invoice for a membership which must be paid immediately. 

**Not a member? Join us! Apply to be a member here before you register. Applications that are paid in full can take up to 1 business day to be approved. We cannot activate memberships outside of our business hours. Membership must be active to receive discount. 

Step Two: Verify with each attendee registering whether they will attend onsite in Dallas or virtually on Zoom.

Step Three: In the "My Information" box below (see example), enter your email address to check to see if you are in the system, or log-in to verify membership.

Step Four: Select the number of members and non-members attending onsite and/or the number of members and non-members attending virtually you are registering using the toggle next to each type.  

Step Five: Select the number of onsite pre or post conference trainings needed for your attendees using the toggle next to each type. 

Note: Pre and post conference trainings are only available onsite in Dallas.

Note: You must select one per person if you are registering more than one person for a pre or post conference training session. 

Step Six: Enter the attendee information in either the member or non-member section depending on their status. 

TIP: You can prepopulate this information by selecting them from the "Person" drop down box if they are in our system. 

Step Seven: Enter the attendee information in the pre or post conference training section for each one they are attending. 

Note: Choose only one time slot per person. There are no refunds if you register for two pre or post conference training sessions that occur at the same time. We will automatically cancel one of the sessions if they occur at the same time. 

Note: Pre and post conference trainings are only available onsite in Dallas. There are no refunds if you register for the virtual only sessions and a pre or post conference training. 

Step Eight: Watch for email confirmations and event access instructions. Add conference@cacfp.org and nca@cacfp.org to your safe email sender list so our communications don’t get lost in your spam or junk filters.